Guide Sheet: Multiple Contributors to One Leader Guide File

What to do when multple people need to contribute to the same leader guide file?

Try this:

• Designate one of you to have the "master" leader guide
• Have the other contributors each start their own new leader guide files and not worry about all the upfront information, as that will be captured in the master leader guide
• Each of you can now work on your modules

To share your modules with each other as you are working, and to ultimately get all of the modules into one master leader guide requires that you set up and use your LeaderGuide Pro Master Library.

For guidance on how to set up your master library, on your computer, click on Start/All Programs/LeaderGuide Pro 7 Plus Utilities/Set up Master Library

Here's how to use it once it is set up:

• In your leader guide, Update All Fields and then Save
• Click on the Librarian button and click on Archive Modules or Lessons
• Follow the prompts and accept the default Archive location
• Next you will see a prompt asking if you would also like to Archive to your Master Library - Say Yes
• Last will be the option to create a record in the LGPro Excel Registry about the module you are archiving.You can say yes or no to that based on your needs to keep records of your training materials

Once a Module is archived, it can be accessed to be inserted into another LGPro document. and as long as it was also archived to the Master Library, it can be accessed by your colleagues.

Here's how to insert an archived Module into a leader guide:

• In your leader guide, place your cursor at the spot where you want the inserted Module to sit
• Click on the Librarian button and click on Insert Archived Modules or Lessons
• Follow the prompts and navigate to the Module you want
• Highlight the Module Name and click on Open
• You will be taken back to the Librarian dialog box, and in you look below the option to Cancel you will see a message that your insertion is complete

You can now insert another Module, which will go into your leader guide right behind the one you just added, or you can click on Done

Once all of your Modules are complete, the person who is creating the master leader guide will simply use Librarian to insert the archived modules from the other contributors.

You may find it helpful to watch Video 16: Librarian - Making Content Reusable, which is found in the Support\How Do I section of this website.